27-07-2012
Belongil Fields, Byron Bay
17500
Download documents:
Download COUNCIL APPLICATION INFO here
Download 1 FOOD STALL INFO here
Download BLANK FLOOR PLAN here
Download OH&S MANAGE RISK here
Download OH&S RISK TEMPLATE here
Download OH&S WRITE A SWMS here
Download 1 MARKET STALL INFO here
Stall prices:
| Stall | Type | Description | Tickets incl. | Price |
|---|---|---|---|---|
| FOOD | SITE - General | Food stall site fee | 5 | $2000.00 |
| FOOD | POWER | 1 x 10amp power food | 0 | $260.00 |
| FOOD | POWER | 1 x 15 amp power food | 0 | $340.00 |
| FOOD | POWER | 1 x 3phase power food | 0 | $670.00 |
| FOOD | POWER | 3phase BYO distro food | 0 | $530.00 |
| MARKET | SITE - Art/Craft | 3m x 3m Handmade | 1 | $400.00 |
| MARKET | SITE - Art/Craft | 6m front x 3m deep Handmade | 1 | $850.00 |
| MARKET | SITE - Art/Craft | 3m front x 6m deep Handmade (Limited No.s Available) | 1 | $600.00 |
| MARKET | SITE - Art/Craft | 6m x 6m Handmade | 2 | $1000.00 |
| MARKET | SITE - Info/Merchandise | 3m x 3m Market | 1 | $650.00 |
| MARKET | SITE - Info/Merchandise | 4m x 4m Market | 1 | $850.00 |
| MARKET | SITE - Info/Merchandise | 3m front x 6m deep Market (limited no.s available) | 1 | $1100.00 |
| MARKET | SITE - Info/Merchandise | 6m front x 3m deep Market | 2 | $1450.00 |
| MARKET | SITE - Info/Merchandise | 6m x 6m Market | 2 | $1800.00 |
| MARKET | SITE - Community | 3m x 3m Community Group | 1 | $400.00 |
| MARKET | POWER | Lighting only | 0 | $100.00 |
| MARKET | POWER | Lights plus kettle or register | 0 | $200.00 |
| FOOD/ MARKET | CAMPING | Entry for one staff member. Includes camping | 1 | $350.00 |
How do I put my name down for all the festivals?Register your stall and all your details with The Outpost and we'll make sure you're in the running for any event that comes our way. You'll need to scan and upload your insurance, photos and other info and make sure it's always current. When it's time to apply for an event, we'll let you know. If your application is successful you'll be notified and then you'll pay online to complete the process.
How do you choose the market stalls?We look for the most original, beautifully presented stalls possible. Festivals are after a wide variety of products for sale. Let's just say that sunglasses, hats, fisherman's pants (even the really original ones) t-shirts, and clothes in general are extremely well represented in the market place!How do you choose the food stalls?We look for really unusual menus first - dagwood dogs and hot chips are done to death! Also, we give preference to experienced vendors who have traded successfully at similar events and local vendors. We also need stalls to have a spotless track record when it comes to health and food handling. The other thing we're looking for is presentation. Your stall needs professional signage, sneeze guards, great lighting and a fresh looking paint job if it's a van. If you operate out of a tent, then flapping walls that don't reach the ground and dodgy flooring just won’t cut it.Can I choose my own location on the site?No. When you get to the site you'll be shown where to go. Your spot has been chosen to work in with site themes, utilities, crowd flow, stage capacities, emergency access and much more. Food and market stalls are just one component of a really complex animal. And often, the great location that had been previously planned for the stalls disappears once the event build starts because it has flooded, because the promoter has decided to add more toilets, or a rare frog has been discovered, or because a tree has grown, or Police/Fire/Liquor Licensing have made last minute decisions about the crowd flow, emergency access or bar queues. You'll have to go with the flow.Can I have a corner stall?We can't guarantee anyone a particular location. If 50 people ask for a corner stall and there are only four available, it's impossible. And arranging stalls (particularly market stalls) is like doing a complicated jigsaw puzzle. We don't want two t-shirt stalls next to each other, this stall has a large back of house, that one is a van that has to be reversed in, and another needs more constant water supply. Basically you have no control over the location you're given on-site.Will I have exclusivity for my product?Not necessarily. Only sponsors get exclusivity for their products. We try to protect those who have a truly unique product. For example, an event may not need more than one or two curried pumpkin pie or tarot card stalls. But let’s face it – plenty of people will buy hot chips or sunglasses. So it’s likely we’ll allow multiple of those more common products onto the site. However, we will try to position stalls with a similar product away from one another.
Can you guarantee I'll do well at the event?No. There are no guarantees here. If you're looking for a regular income, you’ll need to get a job with the public service. There are an infinite number of factors which will make your stall work - or not. Some of these are out of your control – others are 100% up to you. The stalls that I see doing consistently well are those which are well presented, have a unique product at the right price, great night lighting and are staffed by friendly (clean) people who look like they're having a good time. Those stalls have a great atmosphere, are in it for the long run, work hard every weekend and average their takings over the course of years - instead of measuring weekend by weekend.
At the moment, patrons seem to have less money to spend while they're at events. So it's possible your sales will be slower. Sitting around drinking with your mates, looking glum in a boring stall won't help. And just because there is a glut of festivals on the market doesn't mean they're doing well either - plenty of new events are going down the gurgler!
How do I make sure my food stall meets health regulations?This is really important. If Council visits your stall at an event and wants to shut it down, we won’t stop them and you won’t get your fee back!! Head straight to http://www.foodstandards.gov.au/
Additionally, each Council has it’s own requirements. So when you hear about an event, go to that Councils’ website for more info. You may be required to complete Council forms and pay their permit fee as part of the application process. We’ll let you know if that’s the case.
Why wouldn't you accept my application?The most likely reason your application wouldn't be accepted is because you sell hot chips, dagwood dogs, wraps, sunglasses, hats, fishermans pants etc and we already have heaps of that kind of thing on offer. Other reasons might be that we get HUNDREDS of applications so we need to whittle down numbers. So: we don't accept applications after the cut off date, we look for the most complete applications, applications which show photos of the stalls looking amazing and applications which demonstrate how unique the product is. It's not necessarily that we don't like your product; it might just be that your application doesn't demonstrate how unique it is.
Do I really need Public Liability Insurance??YES! Everyone needs insurance these days. Most events require $10 million public and $10 million products liability. Check out the Markets And Fairs Website for a list of insurers. http://www.marketsandfairs.com.au/insurance.html
Do I need work cover?You should get advice about your specific business, but the general rule is that your employees (and you, if you’re an employee of your business) need to be covered. Festivals and events will not be liable for injuries to you or your workers on the way to work or while they’re carrying out their work activities.
What sort of safety equipment do I need?Every stall – Food or Market – needs a fire extinguisher. And food stalls also need a fire blanket. Fire extinguishers and blankets are the bare minimum. Take some time to assess your stall and take steps to make it safe. Fire extinguishers are easy to get – go to any auto store to find one. But make sure it’s tested and tagged – take it to the local fire station.
Also, make sure that you and your staff know where it’s located how to use it!!! It’s not a good look if Council visits your stall and all they get is blank looks…..
What if it rains?You’re going to get wet. Take measures to weather proof your stall. Food stalls should have raised flooring. Markets – don’t leave your precious stock in a cardboard box on the ground. All stalls should be weighted and of sturdy enough construction to withstand high winds and heavy rain.
Can I rent a floor, tent or other equipment?Sure thing. However some festivals have such limited access in and out of the site that you’ll have to use the hire company nominated by them. Alternatively, you can always get the hire gear delivered to you at home and bring it in with you at load in.
How do I improve my chances of getting a stall?This is an easy one! Become known as one of those easy to deal with, trustworthy, consistent types.
- Complete your application on time, make sure your paperwork is legible and complete, and ensure your payment doesn’t bounce.
- Read the information you’re sent BEFORE you come to the site and make sure your staff know where they’re going.
- Don’t ask us to make exceptions for you. If you’ve been given a direction, just follow it.
- Be polite. No tears or tantrums. Don’t whinge or make a fuss on-site. Just get in there, do your job, follow the rules, sell heaps of great stuff, then load out.
- Don’t leave rubbish behind you. If you leave oil drums, Styrofoam, milk crates, broken couches behind, you won’t be asked back.
I'm confused. How do I get help? --Send an email to info@theoutpost.net.au
Q: When will applications open for food stalls or market stalls?
A: THEY'RE OPEN NOW! Applications are due by 4 May 2012. You'll apply here on line.
Q: Can I apply for a pizza stall? It's woodfired!
A: Pizza - and sunglasses, and nachos and tacos, and lemonade and t-shirts and german sausages and a few other products are well and truly over represented. If I were to accept a new one of these types of stalls for the first time, it would mean I'm chucking out an old stall holder who has probably done nothing wrong. This new stall would have to be incredibly exciting for me to do that.
Have a look at the other Frequently asked Questions to make sure you're ready for Splendour. Click on the brown button on the far left called CLICK HERE FOR INFORMATION ABOUT BEING A STALL HOLDER AT ANY OUTPOST EVENT.
After a two-year sojourn up north in Woodfordia, Splendour in the Grass is making its way back to its home town of Byron Bay. As many of you know, it’s our aim to make a permanent home at our Yelgun property. And while it’s hoped that approval isn’t too far away, we wouldn’t be able to get the place ready in time for this year’s event.
While we loved Woodford (what a beautiful venue!), we do think the event suffered due to its geographical isolation. Our audience is looking for a holiday venue to go with their event - and Byron is it!
So Splendour is back in the town where it belongs and it’s bringing all the best bits of Woodfordia with it. The event will be three days at the end of July (Friday Saturday Sunday) with a soft opening on Thursday night. The patron camping will be moved to an offsite location to make more room for our new favourites – the Very Small Mall, Forum, Hunting Lodge etc. Only stall holders, staff and VIPs will be staying onsite.
So get cracking!! Applications close Friday 4 May 2012. They won’t be accepted after that date.
SPLENDOUR IN THE GRASS HEADS HOME TO BYRON SHIRE
FRIDAY 10 FEBRUARY 2012
Yes that’s right. Splendour In The Grass is planning to return to Byron Bay for the 2012 event.
After two years at Woodfordia in Queensland, we are now working on bringing Australia’s premier winter music and arts festival back to where it all started, Belongil Fields in Byron Bay.
The dates for the 2012 event are Friday 27, Saturday 28 and Sunday 29 July.
“Despite great efforts to have the festival at North Byron Parklands this year, we are yet to have a determination on the application.” said Splendour Co-Producer Jessica Ducrou.
“In the meantime and after much consideration we are excited at the prospect of returning to the birth place of Splendour.”
One of Australia’s premier holiday locations, Byron Bay is internationally renowned for its beautiful beaches, lush hinterland and laid back culture.
Byron Shire Mayor Jan Barham has welcomed Splendour back to Byron Bay for 2012.
"Splendour's home is Byron Bay and there is defined benefit that the festival delivers to the area, especially in winter, so it is a welcome return" said Mayor Barham
“Taking the event back to Byron Bay allows us to give our audience the true Splendour experience, a quality music and arts festival combined with that distinctive Byron culture.” Jessica said.
“We'd like to thank Woodfordia and the very wonderful Bill Hauritz, Mayor Allan Sutherland and Moreton Bay Regional Council for welcoming us with open arms and hosting our event for the last two years.”
FOOD STALLS
Splendour always has the most unusual, beautiful food stalls with the most delicious foods for their patrons and this year will be no different. Stalls will be located all throughout the site. You won’t get a say in your location. It’s a new site, new layout. I can’t tell you where you’ll be or whether it’s a great spot or not.
We’re after restaurants, big stalls, small stalls, ethnic stalls, unique stalls, unusual menus and beautifully decorated stalls. All stalls must include a seated area. It doesn’t have to be a huge area – but some kind of seating is required.
It’s up to you to create the most amazing space and serve the best food possible at this awesome event. Let your imagination run wild!
THE PROCESS
- Once you’re registered with The Outpost, you then need to apply for Splendour specifically.
- All applications will be due before May 5 2012. Applications won’t be considered after that date.
- Make sure your application is complete. If you don’t submit a really detailed floor plan of your site, we won’t be able to assess it properly so we’ll disregard it.
- I’ll wade through all the applications and consider how I can fit them into the site and whether I can fill any special requests.
- You’ll receive an email letting you know whether you’re in or out in June. I’ll definitely let you know as soon as possible as I know you need to start planning. If you don’t get a spot first up, you’ll go onto a waiting list.
- Approved stall holders will go back onto the website and pay by the end of June. If I don’t receive your payment your stall application will be cancelled. Your position will be allocated to someone from the waiting list.
YOUR STALL
Successful applicants will provide their own stall structure and equipment including seating for customers. You will be responsible for providing all the equipment required to run your stall. If you need to hire gear, you will have to use our company. Your own hire company won't be able to access the site.
Your stall can be any size you want subject to approval. We want large eat in styles as well as smaller stalls. But they all need to be fabulous! We'll work with you to fit the maximum amount of awesome into the site!
FLOOR PLANS
All applications must be accompanied by a floor plan. There's a blank template attached for you to use. If it's not attached to your application, you will not get a position at the event. Make sure I can read your plan. Tell me which part is the front. Include measurements.
The template tells you what to include. Please use that checklist as a minimum.
COUNCIL REQUIREMENTS - APPLY FOR A PERMIT AFTER YOU'RE ACCEPTED
Any food stall activity must be prepared and capable of maintaining the standards established under the NSW Food Act 2003 and Food Regulation 2004 (incorporating Food Standards Codes).
Council and State Health Department staff will be monitoring food stalls during the Festival. Premises found with inadequate facilities will be requested to comply. Stallholders who refuse to comply will not be allowed to operate. IF YOU DO NOT COMPLY YOU WILL BE SHUT DOWN AND YOU WILL FORFEIT ANY MONIES PAID.
The Council permit application can be found attached to the top of this web page. It contains the information you need to know in order to comply. Read it now.
POWER
Power is subject to approval and is paid at the rates listed below. All equipment must be recently tested and tagged. An electrician will be onsite to ensure you use only the power you have requested before the event. There is only one opportunity to request power. You should consider ordering extra to be safe. The electrician will destroy any leads found to be untagged.
STAFF
The site fee includes entry and camping for FIVE (5) staff. Any extra staff wrist straps must be purchased at the time of paying the site fee. They will be camping tickets. Each ticket will cost $350 and must be purchased at the time of paying the rest of the stall fee.
CAMPING
The site closes at night and punters are sent home to the offsite camping area. You’ll be camping either behind your stall or in the workers camping area. That will depend on the location of your stall and the amount of room available behind it. It won’t be possible in all cases. YOU CAN’T SLEEP IN YOUR KITCHEN! If you’re camping inside the site, you’ll need a special wrist strap.
HIRE EQUIPMENT
You are responsible for supplying all the equipment you need to operate your stall and that includes structure and seating. Our site has incredibly limited access – one small gate in and out. So we’re limiting the hire companies that come on site. Choose from the ones below. Any hire company not listed below will be refused entry to the site.
Contact these suppliers directly to hire your gear. They’ll be given a site plan and will have your gear ready for you when you arrive.
Preferred Suppliers:
Excel Events: 07 3217 3217 OR Event Rentals: 1300 762 099
Cold Rooms
Kleer Cold Room Hire 07 54 793 788 kleericesupplies@bigpond.com.au
Sinks/Plumbing:
Viking Elite: 07 3272 5566
LOAD IN
Load in will begin from Friday the 20th July. That’s the first day the hire companies will be able to start building the big tents. Camping will be available for vendors from Monday 23rd of July. Power will be turned on for cold rooms on Tuesday the 24th of July at around lunch time. Show starts 6pm Thursday 26th July.
LOAD OUT - AFTER 9AM ON MONDAY 30TH JULY
Stall holders will be able to pack down their stalls after 2am on Monday morning. But no cars will be allowed into the site that night. Vehicles will be allowed back into the site – in an orderly fashion – after 9am on Monday morning after the event is finished.
ENVIRONMENT
By now everyone should be going to great lengths to reduce, reuse, recycle and generally minimize the impact they have on the environment. The absolute minimum is to source local seasonal produce, separate all recyclable and general rubbish, recycle the oil you use, and to use environmentally friendly packaging. If you don’t already have a supplier of biodegradable packaging, source one now. You must use environmentally friendly packaging and it’s readily available.
www.goinggreensolutions.com.au
www.environmentalenterprises.com.au
IMPORTANT INFORMATION ABOUT WORKPLACE HEALTH AND SAFETY. YOU'LL HAVE TO SUBMIT YOUR INFO!!
As a part of the new Workplace Health and Safety legislation, all stall holders will be required to submit a Safe Work Method Statement and risk assessment. SWMS are designed to help you think through the hazards and risks involved in your work, and to choose effective control measures. Here’s what a SWMS does…
- lists the type of hazardous work being done
- states the health and safety hazards and risks arising from that work
- describes how the risks will be controlled, and
- describes how the risk control measures will be put in place.
There are some sample OH&S documents attached to this website. Look at the top of this page. Everyone should have these two documents:
- SWMS – how to do each job safely. Use this to train your staff.
- Risk Register – a list of the risky jobs, exactly how risky they are and how you’ll minimize the risk.
ALL BUSINESSES IN AUSTRALIA NEED TO DO THIS NOW. YOU MAY AS WELL JUST DO IT AND GET IT OVER AND DONE WITH!!
ADDITIONAL APPLICATION CONDITIONS
CANCELLATIONS
Cancellations must be received in writing no later than 1 July 2012 in order to be eligible for a partial refund of the site fee. Cancellations received after that date will forfeit the site fee. No substitutions will be accepted.
PRODUCTS BANNED FROM STALLS
Cigarettes , Body piercing/tatooing service, Pets/animals, Studded leather/studded products, Permanent tattoo service, Professional still cameras, Laser lights, Paint and spray cans, Fireworks, Glass products /bottles, Water pistols, Weapons, Long or heavy chain jewellery/ accessories, Video Cameras, sound recording equipment, Glo sticks/products, Milk crates and bread crates must be secured, Skateboards, roller blades, boogie boards, surfboards, Styrofoam and other environmentally unfriendly products. Any products that can be used as a weapon are banned from this event. Do not attempt to sell or give away any of these products from your stall. Any stalls found with these products at SITG will be closed down immediately and excluded from future events.
ELECTRICITY & GAS SUPPLIES, FIRE EXTINGUISHERS AND WORK SAFETY
a) Stall operators (and event management) should ensure there is a sufficient supply of electricity for food handling operations, particularly hot and cold food holding and water heating.
b) Electricity should be supplied through proper supply poles equipped with all necessary safety devices (as required by legislation). All work should be carried out by a licensed electrician and conform to Australian Standard AS 3002-1985 ‘Electrical Installations – Shows and Carnivals’ WorkCover NSW requires electrical appliances and leads to be tested at least annually, and identification tags to be attached.
c) Gas should be installed by a licensed gasfitter and comply with the appropriate provisions of Australian Standards AS 1596-1997 and AS 5601-2000. A current compliance plate should be affixed to the vehicle for new installations or for any changes made to existing gas appliances.
d) Gas-fired appliances used in the open should not have a gas bottle greater than 9 kg capacity and the bottle should be secured so that it cannot be tipped over. If using your own gas bottles, ensure they are pressure checked.
e) A fire extinguisher and fire blanket should be supplied in any vehicle or stall where cooking or heating processes are undertaken. Even if you are not responsible for starting a fire, you should be able to extinguish small fires.
f) Fire-safety equipment should be easily accessible in the event of a fire. The extinguisher should be suitable for dealing with the type of combustible materials present.
g) Fire-safety equipment should be tested annually and have current tagging in accordance with Australian Standard 1851.
h) All measures should be taken to satisfy required WorkCover conditions to protect the health, safety and welfare of employees and patrons.
FIRE
Fire and emergency services will visit every single stall to ensure they have the appropriate fire fighting equipment and know how to use it. If you do not have sufficient equipment on hand and if you and your staff are not trained in its use, they will be within their rights to shut you down.
SAFETY AND COMPLIANCE
Approved food stalls will be required to supply their own fire extinguisher suitable to the materials in their stall. The fire extinguisher must be tagged – even if it’s brand new!
SECURITY
While we have security on site 24 hours a day, it’s unlikely to be focused on your particular stall. Stalls are encouraged to have at least one staff member sleep inside their stall at night.
USE OF LOGO/NAME
The use of the Splendour in the Grass logo/name before, during or after the event is strictly forbidden without the written consent of Splendour in the Grass Management.
OH&S SITE RULES
Successful applicants will be expected to abide by the following rules. Please read these rules before applying. By applying to participate in this event, you agree that:
- The Stall Holder understands the hazards and risks associated with their activities and have an established system and procedure for managing the OH&S risks. This includes a recently inspected and approved fire extinguisher.
- Site speed limit of 10-15kph to be observed at all times
- All machinery operators to have current operating certificates carried on their person at all times (if applicable).
- Persons working outside to have sun protection at all times – shirt, pants, hat and sunscreen on exposed body.
- Enclosed footwear to be worn at all times
- No person to work while under the influence of alcohol and/or other drugs. Persons taking prescribed medication should advise delegated Workplace Health and Safety Officer.
- No person to lift a load greater than 20kg without assistance.
- No person to work at a height of 2.4m or greater without fall arrest system.
- Persons working in area where work is occurring overhead to wear hardhat protection
- All incidents to be reported immediately to Workplace Health and Safety Officer
By applying for this event, you agree to abide by the all these conditions. Further rules may be created as preparations for the event continue. You will be required to abide by those also.
MARKET STALLS
Stalls will be dotted all throughout the site. Your stall can be large or small. We’re after all sorts of stalls; big stalls, small stalls, hand made/craft stalls, information stalls and community groups. But they all need to be beautifully decorated and engaging. We’re also after a real variety of products to offer to our patrons.
It’s up to you to create the most amazing space and sell unique and beautiful things at this awesome event. Let your imagination run wild! You don’t get a say in your location. It’s a new site, not the same as in previous years at Belongil Fields.
THE PROCESS
- Once you’re registered with The Outpost, you then need to apply for Splendour specifically.
- All applications will be due before May 5 2012. Applications won’t be considered after that date.
- Make sure your application is complete. If you don’t submit a really detailed floor plan of your site, we won’t be able to assess it properly so we’ll disregard it.
- I’ll wade through all the applications and consider how I can fit them into the site and whether I can fill any special requests.
- You’ll receive an email letting you know whether you’re in or out in June. I’ll definitely let you know as soon as possible as I know you need to start planning. If you don’t get a spot first up, you’ll go onto a waiting list.
- Approved stall holders will go back onto the website and pay by the end of June. If I don’t receive your payment your stall application will be cancelled. Your position will be allocated to someone from the waiting list.
YOUR MARKET STALL
Successful applicants will provide their own stall structure and equipment, decorations, flooring etc. But you can’t bring in your own hire company. You have to use ours.
Your stall can be any of the sizes listed below subject to approval. It just needs to be awesome. If you can prove it’s going to be super awesome, I’ll do my best to help you.
FYI – it always rains at Splendour in Byron Bay! Put a floor in your stall or otherwise weather-proof your stall.
OPERATING HOURS (subject to change)
Tuesday 24th July - Markets begin load in 9am - 4pm
Wednesday 25th July - Load in continues 9am - 4pm
Thursday 26th July - Load in finishes midday. Event starts 6pm - midnight
Friday 27th, Saturday 28th, Sunday 29th July - Event hours 10am - 2am
Monday 30th - Markets load out 9am - 4pm
This year the site will close at 2am each night and patrons will be sent off-site to their campsites. There's no camping for patrons onsite at Belongil Fields. The vendors will sleep either in/behind their stalls – if there’s room – or in the onsite staff camping area. While we have overnight security on site, it’s unlikely to be focused on your stall. Stalls are encouraged to have at least one staff member sleep inside their stall at night, or work with their neighbours to keep an eye out overnight.
POWER
Power is subject to approval and is paid at the rates listed above. We will not provide any electrical equipment. Just the electricity. All equipment must be recently tested and tagged. An electrician will be onsite to ensure you use only the power you have requested before the event. There is only one opportunity to request power. You should consider ordering extra to be safe. The electrician will destroy any leads found to be untagged.
STAFF
All stalls come with one or two staff wrist straps included in the site fee. See the pricing table below. Any extra staff wrist straps must be purchased at the time of payment. They will be camping tickets. Each ticket will cost $350 and must be purchased at the time of paying the rest of the stall fee.
CAMPING
Everyone can camp and it’s free for stall holders! You’ll be camping either behind your stall or in the workers camping area. That will depend on the location of your stall and the amount of room available behind it. Be flexible with your camping. There will absolutely NOT be space for campers, trailers, caravans etc behind stalls. If you can camp within your stall that’s the go.
LOAD IN – FROM TUESDAY 24TH JULY
Load in will begin on Tuesday the 24th and will continue on Wednesday the 25th. Stalls will be allocated a specific time, as there is only one small entry in and out of the site. Traffic getting in and out of this site is really hectic! You’ll need to be patient.
LOAD OUT – MONDAY 30TH JULY
After the event finishes late on Sunday night (it’s really 2am on the morning of Monday 30th July) and the patrons have been cleared from the site, you may start packing down your stall.
At 9am on Monday the 30th stallholders will begin bringing their cars into the site to load out.
All vendors and their equipment INCLUDING BREADCRATES, FURNITURE AND NON-BIODEGRADABLE WASTE must have left the site by 4:00pm Monday 30th July.
HIRE EQUIPMENT - USE OUR COMPANY ONLY
You are responsible for supplying all the equipment you need to operate your stall and that includes structure and flooring, all furniture and decorations. Our site has incredibly limited access – one small gate in and out. So we’re limiting the hire companies that come on site. Choose from the ones below. Any hire company not listed below will be refused entry to the site.
Contact these suppliers directly to hire your gear. They’ll be given a site plan and will have your gear ready for you when you arrive.
Preferred Suppliers:
|
Excel Events: 07 3217 3217 |
Event Rentals: 1300 762 099 |
By now, everyone should be going to great lengths to reduce, reuse, recycle and generally minimise the impact they have on the environment. The absolute minimum is to source product locally where appropriate, separate all recyclable adn general rubbish, and to use environmentally friendly packaging if required.
THE ENVIRONMENT AND ETHICAL TRADE
By now, everyone should be going to great lengths to reduce, reuse, recycle and generally minimise the impact they have on the environment. The absolute minimum is to source product locally where appropriate, separate all recyclable adn general rubbish, and to use environmentally friendly packaging if required.
You should also be aware of how you source your products. Ethical trade means that retailers, brands and their suppliers take responsibility for improving the working conditions of the people who make the products they sell. The products in your stalls may be made by people based in poor countries where laws designed to protect workers' rights are inadequate or not enforced.
Stallholders with a commitment to ethical trade adopt a code of labour practice that they expect all their suppliers to work towards. Such codes address issues like wages, hours of work, health and safety and the right to join free trade unions.
Splendour in the Grass favours stalls which can demonstrate a commitment to this.
IMPORTANT INFORMATION ABOUT WORKPLACE HEALTH AND SAFETY. YOU'LL HAVE TO SUBMIT YOUR INFO!!
As a part of the new Workplace Health and Safety legislation, all stall holders will be required to submit a Safe Work Method Statement (SWMS) and risk assessment. SWMS are designed to help you think t hrough the hazards and risks involved in your work and to choose effective control measures. Here's what a SWMS does...
- lists the type of hazardous work being done
- states the health and safety hazards and risks arising from that work
- describes how the risks will be controlled, and
- describes how the risk control measures will be put in place.
There are some sample OH&S documents attached to this website. Look at the top of this page. Everyone should have these two documents:
- SWMS – how to do each job safely. Use this to train your staff.
- Risk Register – a list of the risky jobs, exactly how risky they are and how you’ll minimize the risk.
ALL BUSINESSES IN AUSTRALIA NEED TO DO THIS NOW. YOU MAY AS WELL JUST DO IT AND GET IT OVER AND DONE WITH!!
ADDITIONAL APPLICATION CONDITIONS
CANCELLATIONS
Cancellations must be received in writing no later than 1 July 2012 in order to be eligible for a partial refund of the site fee. Cancellations received after that date will forfeit the site fee. No substitutions will be accepted.
PRODUCTS BANNED FROM STALLS
FOOD OF ANY KIND. Cigarettes , Body piercing/tatooing service, Pets/animals, Studded leather/studded products, Permanent tattoo service, Professional still cameras, Laser lights, Paint and spray cans, Fireworks, Glass products /bottles, Water pistols, Weapons, Long or heavy chain jewellery/ accessories, Video Cameras, sound recording equipment, Glo sticks/products, Milk crates and bread crates must be secured, Skateboards, roller blades, boogie boards, surfboards, Styrofoam and other environmentally unfriendly products. Any products that can be used as a weapon are banned from this event. Do not attempt to sell or give away any of these products from your stall. Any stalls found with these products at SITG will be closed down immediately and excluded from future events.
ELECTRICITY & GAS SUPPLIES, FIRE EXTINGUISHERS AND WORK SAFETY
a) Stall operators (and event management) should ensure there is a sufficient supply of electricity for food handling operations, particularly hot and cold food holding and water heating.
b) Electricity should be supplied through proper supply poles equipped with all necessary safety devices (as required by legislation). All work should be carried out by a licensed electrician and conform to Australian Standard AS 3002-1985 ‘Electrical Installations – Shows and Carnivals’ WorkCover NSW requires electrical appliances and leads to be tested at least annually, and identification tags to be attached.
c) Gas should be installed by a licensed gasfitter and comply with the appropriate provisions of Australian Standards AS 1596-1997 and AS 5601-2000. A current compliance plate should be affixed to the vehicle for new installations or for any changes made to existing gas appliances.
d) Gas-fired appliances used in the open should not have a gas bottle greater than 9 kg capacity and the bottle should be secured so that it cannot be tipped over. If using your own gas bottles, ensure they are pressure checked.
e) A fire extinguisher and fire blanket should be supplied in any vehicle or stall where cooking or heating processes are undertaken. Even if you are not responsible for starting a fire, you should be able to extinguish small fires.
f) Fire-safety equipment should be easily accessible in the event of a fire. The extinguisher should be suitable for dealing with the type of combustible materials present.
g) Fire-safety equipment should be tested annually and have current tagging in accordance with Australian Standard 1851.
h) All measures should be taken to satisfy required WorkCover conditions to protect the health, safety and welfare of employees and patrons.
FIRE
Fire and emergency services will visit every single stall to ensure they have the appropriate fire fighting equipment and know how to use it. If you do not have sufficient equipment on hand and if you and your staff are not trained in its use, they will be within their rights to shut you down.
SAFETY AND COMPLIANCE
Approved food stalls will be required to supply their own fire extinguisher suitable to the materials in their stall. The fire extinguisher must be tagged – even if it’s brand new!
SECURITY
While we have security on site 24 hours a day, it’s unlikely to be focused on your particular stall. Stalls are encouraged to have at least one staff member sleep inside their stall at night.
USE OF LOGO/NAME
The use of the Splendour in the Grass logo/name before, during or after the event is strictly forbidden without the written consent of Splendour in the Grass Management.
OH&S SITE RULES
Successful applicants will be expected to abide by the following rules. Please read these rules before applying. By applying to participate in this event, you agree that:
- The Stall Holder understands the hazards and risks associated with their activities and have an established system and procedure for managing the OH&S risks. This includes a recently inspected and approved fire extinguisher.
- Site speed limit of 10-15kph to be observed at all times
- All machinery operators to have current operating certificates carried on their person at all times (if applicable).
- Persons working outside to have sun protection at all times – shirt, pants, hat and sunscreen on exposed body.
- Enclosed footwear to be worn at all times
- No person to work while under the influence of alcohol and/or other drugs. Persons taking prescribed medication should advise delegated Workplace Health and Safety Officer.
- No person to lift a load greater than 20kg without assistance.
- No person to work at a height of 2.4m or greater without fall arrest system.
- Persons working in area where work is occurring overhead to wear hardhat protection
- All incidents to be reported immediately to Workplace Health and Safety Officer
By applying for this event, you agree to abide by the all these conditions. Further rules may be created as preparations for the event continue. You will be required to abide by those also.
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